POSITION SUMMARY

We are looking for a highly organized and proactive Executive Assistant to support senior leadership in Mexico. This role will also oversee general office administration, ensure smooth day-to-day operations and provide support across the organization.

KEY RESPONSIBILITIES

• Provide high-level administrative support, including correspondence, presentation preparation, conference call coordination, travel arrangements, expense reporting, and calendar management.
• Prepare and design correspondence, reports, presentations, charts, and other business materials.
• Proofread and edit documents for accuracy, clarity, grammar, and formatting, including handling confidential information.
• Maintain strict confidentiality regarding company and employee-related information.
• Manage office operations, including meeting room coordination, office supplies, and general workplace needs.
• Oversee courier services (e.g., FedEx), including shipments and deliveries.
• Organize internal and external company events.
• Coordinate travel arrangements for employees and support logistics for external visitors.
• Manage general administrative tasks such as petty cash control, vendor coordination, office building management, parking administration, and supplier follow-ups.
• Support special projects and initiatives led by the VP and leadership team.
• Conduct research and provide insights on administrative best practices as needed.

KNOWLEDGE, SKILLS & ABILITIES

• Strong communication skills with the ability to handle sensitive and confidential information
• High level of professionalism, discretion, and diplomacy
• Ability to interact effectively with all levels of the organization
• Strong attention to detail and ability to prioritize tasks and meet deadlines
• Excellent organizational skills with the ability to manage multiple priorities in a fast-paced environment
• Ability to represent senior leadership in a professional manner

EDUCATION & EXPERIENCE

• Bachelor’s degree in Business Administration or related field
• 2+ years of experience in a similar role
• Advanced English proficiency (written and spoken)
• Proficiency in MS Office (Outlook, Word, Excel, PowerPoint)